Vestry Minutes

St John’s in the Mountains
Vestry Meeting May 8, 2018

Meeting Minutes

Present: Emily Bland, Dick Kraemer, Fred Harries, Rich Reed, Reverend Rick Swanson, Max Neal (via phone)

Absent: Jane Given, Sandy Duncan

Guest: Janet Patching, acting secretary

Opening Prayer: Led by Father Rick.

Opening Meditation: Presented by Father Rick. Topic – Ministry Evaluation

                Churches don’t typically evaluate its ministry.  Here at St. John’s we are evaluating what we learned from “2027” and look at the tools we can use to implement those changes. Father Rick then started to go through a handout.  It was an excerpt from the book Holy Clarity by Sarah B. Drummond, pp. 56-65.  One of the biggest items to come out of “2027” was to expand worship opportunities for everyone especially families.

Discussion of ministry using the Condition/Intervention diagram.  (Drummond, pp. 56-60)

                Condition: Need worship opportunities/expand worship.

                Intervention:

                                – Sunday Healing services – Successful based on participation

                                – Taizé services – Successful based on attendance.  Usually around 17 up to 26 worshipers

                                – Family service – smaller participation but successful for those who attend.

Discussion of ministry using Logic Models. (Drummond, pp. 60-62)

 ß—————————————————————————————————–  Using Taizé as an example
RESOURCES INPUTS OUTPUTS IMPACT INDICATORS
What does the organization need to invest ? What needs to be provided to make the program happen? What needs to result from the provisions of these resources to bring about the hoped for effect? What change takes place in participants as a result of the program? How would someone know that these results took place?
-Human

-Financial

-Facility

-Faith

-Music

-Bulletins

-Lay Leadership

-Community development

-Deepening spiritual life

-Deeper worship

-Community

-Spiritual Life

-Broader worship opportunities

 

 

 

Discussion of ministry using Stakeholder Mapping. (Drummond, pp. 62-65)

Discussion concluded with the observation that these models can be used to analyze and address any of the issues the church faces such as finance.

Agenda Approval: Motion by Emily, second by Rich, all present in favor, motion carried.

Minutes from previous meeting Approval: Motion for approval by Rich, second by Fred. All present in favor, motion carried.

Consent Agenda

                Emily, Outreach –

                                -Johnson (Northern Vermont) State Chorale raised $500 for outreach

                                -Next big fundraiser is the plant sale. Look for sign up sheets. Need taller folks to help with the                                                 tents on the day before.

                                -Gave $500 to the Weekend of Hope

                Sandy, B&G –

– Sandy was not present but there was nothing new to report. Per Dick we’re waiting for weather for the painting

-Parking update. Both close motels (Stowe and Snowdrift) are now owned by Vail. The manager said that we would need to provide insurance for spots we were using. Needed to wait for snow to be gone so that the spot could be documented and measured properly. Looks to be space for 10-12 cars in the spots away from the building. Discussion is now with our insurance underwriters.  Once that is complete it is still unknown if Vail will accept.

Discussion of Stewardship –

Max will be unavailable until October. Need a second person from Stewardship to be the liaison to the vestry. Discussion.

Information Items: None

Update on Rick’s Schooling:
               
-1,500 pages to read by June 17th

                – One class is done, one in the middle, several papers still due and much bible study.

-Rick will be gone June 16th so will be missing Sundays: 6/17, 6/24, and 7/1. The first two Sundays will be covered by Randall Balmer (Chair of the Department of Religion at Dartmouth College), Sunday 7/1 will be covered by Elizabeth Betsy Fowled. Rick returns on 7/7 and will be back for Sunday Service on 7/8.

Zarina Health Update:

                – On vacation now and out next two Sundays

                -Continuing to heal

                – In Arizona spending time with her mother

Discussion on Stewardship:  See earlier section.  Not looking for innovation, staying the course.

Discussion of Audit:  2016 Audit.  Delayed by Dick’s flu and Fred’s vacation. Now its time to get the notebook sent in. Moving the 14th meeting to put the project to bed.  With the learning curve complete there is an expectation that the (2017) audit will be on time this year, August 30, 2018. Discussion.

Motions and Votes:

Adjournment to the Executive Session to discuss the Letter of Agreement process.

Additional business: Janet Patching asked to become actual Secretary of the Vestry.  Janet accepted.

Next Meeting: Tuesday, June 12th at 6 pm.

Respectfully Submitted, Janet Patching